File content

TYPE OF REQUEST/APPEAL	FILE CONTENT AT MOMENT OF SENDING OR HAND DELIVERY, apart from other documents you wish to add. Attention: certain requests must be sent by registered post, see time frame and deadline tab
Enrolment refused because student does not qualify for funding	letter of motivation; Enrolment Office refusal letter; copies of documents submitted to faculty to consider request; detailed marks for preceding three academic years; documents not submitted to faculty and justification.
Enrolment refused because studies do not incorporate funding	letter of motivation; Enrolment Office refusal letter; copies of documents submitted to faculty to consider request; detailed marks for preceding three academic years; documents not submitted to faculty and justification.
Enrolment refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula	letter of motivation; Enrolment Office refusal letter; copies of documents submitted to justify request; detailed marks for preceding three academic years; documents that would not have been considered by Enrolment Office in a timely manner.
Enrolment refused because of expulsion for gross misconduct	letter of motivation; Enrolment Office refusal letter; items explaining situation and informing request.
Enrolment refused because of expulsion for enrolment or evaluation fraud – *only in the event of a procedural defect*	letter of motivation; item of disputed procedure; items informing request.
Re-enrolment for doctorate after fifth year for non-EU students not integrated in Belgian educational system	letter of motivation; steps doctoral career development; opinion of doctoral field committee; finalisation time frame co-signed by advisor and doctoral student.
Enrolment refused for at-large or auditing students after faculty refusal	letter of motivation; copy of faculty refusal; disputed items; new items and their justification.
Appeal against enrolment fee discount refusal – *only in the event of a procedural defect*	letter of motivation; Enrolment Office refusal letter; object of dispute; supporting documents.
Instalment payments request after increase in fees	letter of motivation for request, describing exceptional and unforeseen circumstances; documents proving these circumstances.
Late enrolment request addressed to Minister Marcourt	substantiated requested addressed to Minister Marcourt; copies of items submitted to Enrolment Office or faculty to consider request; host faculty agreement; items to consider and supporting documents.
Appeal against faculty refusal to allow change in first-year bachelor’s programme during academic year (before 15 February)	letter of motivation; faculty refusal letter; contested items; new items.
Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September)	letter of motivation; faculty refusal letter; items to consider and supporting documents.
Appeal against a select jury decision to not admit a first-year bachelor student to June and September testing	letter of motivation; non-admission letter signed by jury chair; contested items and supporting documents.
Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions	letter of motivation; non-admission letter signed by jury chair; contested items and supporting documents.
Appeal against refusing exam enrolment	letter of motivation; chair’s letter confirming jury’s decision; items not considered by the jury and supporting documents.