Time frame and deadline

Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed.

=> See Articles 21 to 23 of the Academic Regulations and Procedures.

=> Cfr articles 21 à 23 du Règlement général des études et des examens.

=> The French Community of Belgium Government Delegate can review student fundability, delaying the vice-rector for student affairs’s response date.

Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed.

=> See Articles 21 to 23 of the Academic Regulations and Procedures.

Enrolment refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula

Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 21 to 23 of the Academic Regulations and Procedures.

Enrolment refused because of expulsion for gross misconduct

Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 21 to 23 of the Academic Regulations and Procedures.

Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 22 to 24 of the Academic Regulations and Procedures.

Re-enrolment for doctorate after fifth year for non-EU students not integrated in Belgian educational system

All year

Enrolment refused for at-large or auditing students after faculty refusal

Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 25 to 27 of the Academic Regulations and Procedures.

Appeal against enrolment fee discount refusal – only in the event of a procedural defect

Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

see http://www.uclouvain.be/28753.html

Instalment payments request after increase in fees

Before enrolment, at latest by 30 September

Late enrolment request addressed to Minister Marcourt

See Article 10 al. 2 of the Academic Regulations and Procedures.

Faculty/Jury decisions

Appeal against faculty refusal to allow change in first-year bachelor’s programme during academic year (before 15 February)

Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 12 and 23 of the Academic Regulations and Procedures.

Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September)

Within five days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed.

=>  See Article 45 of the Academic Regulations and Procedures (enrolment change must be made by 31 October).

Appeal against a select jury decision to not admit a first-year bachelor student to June and September testing

Within three days of refusal decision notification (per registered letter/in-person delivery return receipt date)

Article 83 of the Academic Regulations and Procedures.

Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions

Within five days of refusal decision notification (mind registered letter/in-person delivery return receipt date and no later than 4:00 pm)

Article 158 of the Academic Regulations and Procedures.

Appeal against refusing exam enrolment

Within five days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

Articles 72 to 74 of the Academic Regulations and Procedures.