Please be advised:
- Before submitting an appeal to the vice-rector for student affairs, all internal procedural means must be exhausted.
- Only appeals falling under the purview of the vice-rector for student affairs will be considered. Types of appeals/requests.
Please take note of those Academic Regulations and Procedures that concern you.
Procedural steps
1. Online pre-enrolment
Every request and appeal must be preregistered using the online appeal/request submission form. This pre-enrolment is not the actual submission. The appeal procedure as defined in the Academic Regulations and Procedures begins upon receipt of the appeal’s paper file by the secretariat of the vice-rector for student affairs.
2. Paper file submission
In accordance with the Academic Regulations and Procedures, the file must be sent by registered post or delivered in person in exchange for a return receipt to the secretariat of the vice-rector for student affairs, or, if the Academic Regulations and Procedures do not specify a delivery method, by normal post.
Paper file drop-off or registered post address:
Secretariat of the Vice-Rector for Student Affairs
Halles Universitaires, wing C, first floor, room C112 (Ms Nathalie Van Iseghem)
Place de l'Université, 1
1348 Louvain-la-Neuve
Drop-off hours:
Monday, 2:00 pm to 4:00 pm
Tuesday, 9:00 am to 12:30 pm
Wednesday, 9:00 am to 12:30 pm
Thursday, 2:00 pm to 4:00 pm
Friday, 9:00 am to 12:30 pm
Normal post address:
Vice-Rector for Student Affairs
Appeals
Place de l'Université, 1 Bte L0.01.04
1348 Louvain-la-Neuve
Files concerning doctoral re-enrolment after the fifth year can be sent by email (after having completed the online form) to: rec-cvrc@uclouvain.be.
The file must be complete and submitted by deadline. Time frame and appeal/request submission deadline.
File content depends on the appeal/request type. File content.
Unless requested by the vice-rector for student affairs, no documents can be added to the file after it has been submitted and a return receipt has been sent. Please be thorough when preparing the file.
When force majeure prevents documents from being present in the file at the time of submission, they can be submitted subsequently on condition that their absence and the justification for it are indicated in the motivational letter accompanying the file.
Response procedures
When the entire procedure is complete, a response is sent to the filer of the appeal/request by normal post or email (using the address in the university student directory, i.e. @student.uclouvain.be, or the address indicated in the appeal/request file), or by registered post when required by the Academic Regulations and Procedures.
No communication with the person who submitted the appeal/request will take place during the evaluation procedure.