Complete files must be delivered in person or sent to the vice-rector for student affairs by the deadline established by the Academic Regulations and Procedures below. The date of in-person deliveries will be recorded.
Time frame/deadline by type of appeal/request
| TYPE OF REQUEST/APPEAL | SUBMISSION TIME FRAME/DEADLINE | NOTE |
| Inscriptions | ||
| Enrolment refused because student does not qualify for funding |
Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed. => See Articles 21 to 23 of the Academic Regulations and Procedures. => Cfr articles 21 à 23 du Règlement général des études et des examens. => The French Community of Belgium Government Delegate can review student fundability, delaying the vice-rector for student affairs’s response date. |
| Enrolment refused because chosen programme of study does not give rise to funding | Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed. => See Articles 21 to 23 of the Academic Regulations and Procedures. |
|
Enrolment refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula |
Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
See Articles 21 to 23 of the Academic Regulations and Procedures. |
|
Enrolment refused because of expulsion for gross misconduct |
Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
See Articles 21 to 23 of the Academic Regulations and Procedures. |
| Enrolment refused because of expulsion for enrolment or evaluation fraud – only in the event of a procedural defect |
Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
See Articles 22 to 24 of the Academic Regulations and Procedures. |
|
Re-enrolment for doctorate after fifth year for non-EU students not integrated in Belgian educational system |
All year |
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Enrolment refused for at-large or auditing students after faculty refusal |
Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
See Articles 25 to 27 of the Academic Regulations and Procedures. |
|
Appeal against enrolment fee discount refusal – only in the event of a procedural defect |
Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
see http://www.uclouvain.be/28753.html |
|
Instalment payments request after increase in fees |
Before enrolment, at latest by 30 September |
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Late enrolment request addressed to Minister Marcourt |
See Article 10 al. 2 of the Academic Regulations and Procedures. |
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Faculty/Jury decisions |
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Appeal against faculty refusal to allow change in first-year bachelor’s programme during academic year (before 15 February) |
Within three days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
See Articles 12 and 23 of the Academic Regulations and Procedures. |
|
Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September) |
Within five days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed. => See Article 45 of the Academic Regulations and Procedures (enrolment change must be made by 31 October). |
|
Appeal against a select jury decision to not admit a first-year bachelor student to June and September testing |
Within three days of refusal decision notification (per registered letter/in-person delivery return receipt date) |
Article 83 of the Academic Regulations and Procedures. |
|
Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions |
Within five days of refusal decision notification (mind registered letter/in-person delivery return receipt date and no later than 4:00 pm) |
Article 158 of the Academic Regulations and Procedures. |
|
Appeal against refusing exam enrolment |
Within five days of refusal decision notification (mind registered letter/in-person delivery return receipt date) |
Articles 72 to 74 of the Academic Regulations and Procedures. |