Before arrival
When should I apply for housing?
You should apply for University housing as soon as possible, housing is granted on a first come first served basis.
Where can I find housing information?
Consult this link
Where should I send my registration form?
Your registration form should be sent by postal mail only to
Géraldine Carette / International Affairs Coordinator
Université catholique de Louvain
Collège LH Dupriez
Place Montesquieu 3 bte L2.06.01
B-1348 Louvain-la-Neuve
Belgium
Can I send my registration form via e-mail?
We accept only application via postal mail.
When will I receive acceptance notification?
For EU students, after reception of the application forms duly completed, you will receive an email as acceptance letter. Your learning agreement signed will be included in this email.
For Non-EU students, registration forms sent to the international office (Mrs. Géraldine Carette) are forwarded to the UCL admission's office who will send an acceptance letter by postal mail. Should you need to apply to a visa for your stay in Belgium, this document is required by the Belgian embassy of your country of residence.
Upon arrival
How can I get my certificate of arrival signed?
You should come to the international office (Mrs Géraldine Carette) during the opening hours with your certificate of arrival and we will be happy to sign it for you.
When and how should I register to classes?
Classe registration is done exclusively by the International office on the basis of a signed and approved learning agreement. No changes to the study plan will be made if they have not been approved by the home and host university. Thus please make sure your learning agreement is mailed to the international office together with your registration form and the changes to your learning agreement are made within the deadlines of the Economics School (usually 3 weeks after the start of the semester, see the academic calendar for specific dates).
Where can I find course schedules?
Please consult this page
May I attend courses from other degree programs?
Depending on the specific requirements of the home institution, and upon explicit authorisation of the International Affairs coordinator, students may be allowed to follow a limited number of courses in other degree programs for a maximum (read the Principles mentioned in this page). The student should make sure (s)he has the necessary pre-requisites to follow the course and ask for the Professor's authorization.
During your stay
Who is your contact person?
Your contact person is the International Affairs Coordinator of the Economics School (Mrs. Géraldine Carette). Whatever the level of the course taken (bachelor / master), your contact person always remains on the School level. Do not contact the secretariat of the bachelor level for administrative issues.
When and how should I register to exams?
Registration to exams is done via your 'virtual office' accessible on the UCL home page. Exam registration dates are specified in the academic calendar of the Economics School. Even if you take all your courses on bachelor level, you have to follow the deadlines of the Economics School (and not the ones of the bachelor programmes).
At the end of your stay
How can I get a transcript mailed to my home university?
Transcripts are send via email your home university as soon as possible after the end of the examination session. A hard copy can be sent to your institution on request. First semester transcripts should be sent out in February. Second semester transcripts should be sent in July. Please make sure you provide the international office with the name, address and e-mail to whom transcripts should be sent.
How can I get my exam results?
Exam results are accessible via your 'My UCL' accessible on the UCL home page. The academic calendar of the Economics School specifies when the results are available for students.
How can I get my certificate of departure signed?
You should come to the international office during the opening hours with your certificate of arrival and we will be happy to sign it for you.