Upon arrival

The LSM mandatory information session takes place at the beginning of the term. We give you the necessary information to finalize your courses registration and useful information to start your semester at LSM. We provide information as registration to courses and exams, French lessons, sports,... The session will be followed by a Welcome drink and the distribution of your UCL cards.

The welcome session for the Fall Term will take place around mid-September and the one for the Spring Term will be held around beginning of February.
The next session will take place on the February 2nd, 2018 (morning). You will receive a planning in due times.

At this session :

1. you need to bring :

• For non-EU students: your Visa, passport and the proof of your health insurance coverage
• For EU students: the proof of your health insurance coverage

2. you will receive your own :

• Student Card: this card will allow you to register at the sports centre and to get a discount at the cinema, shops, travel expenses if you are under 26 years old (train, etc.)
• Access Card: this card enables you to enter the LSM building, UCL computer rooms (after 8:00 pm) and libraries

At the beginning of each semester, a UCL International Welcome Event is organised to help you get around the campus.

If you arrive in Belgium after the UCL International Welcome Event, the CGEI team (Coordination Générale des Étudiants Internationaux) continues to help you during your stay. Don't hesitate to contact CGEI Team by facebook, by  email, by phone (+32(0).10.45.54.34) for any questions.

Learn more about studying in Louvain-la-Neuve
Learn more about the Student Associations in LLN

The Erasmus Student Network section of Louvain-la-Neuve (ESN LLN) is a voluntary student organisation. Their mission is to help you make the most of your exchange in our university, town and country. They will be pleased to welcome you upon your arrival and help you with your administrative tasks.

They will also organise parties, visits, trips and other activities during your stay. To keep you updated, join their group Erasmus ESN LLN on Facebook. If you want to become a member of ESN, you can get an ESNcard at their office, which will provide you access to their activities, trips, parties and discounts in every city and every country where ESN exists (39 countries).

Two important things to know before your arrival :

• They offer a pick-up service at the train station of Louvain-la-Neuve and a buddy system. If you would like to be welcomed at the station when you arrive and/or you would like to have a local student as buddy who would help you during your stay, you can fill in the following form as soon as possible and at least 7 days before your arrival: Buddy form
• Your student room has most probably no beddings, no dishes, etc. No worries, ESN LLN has its own second-hand shop where you can buy useful items (at their office). You also have the possibility to rent a bedding kit. For more information or questions, do not hesitate to contact them by Facebook or at esn.lln@gmail.com. 

They will also be present at the LSM Information Session.
You can already get more information on the ESN website.

The ILV Language School organises an information session for the French language courses at the beginning of the semester. They also have placement test to find the courses fitting your needs.

Get more information about ILV Language School :

• General information
• Information about French courses
• Information Session

• Student visa (APS long term Visa) and Passport
• 2 passport-size photos (facial recognition, white background, identical - no smile)
• Proof of a fellowship or financial statement (Annex 32)
• UCL Proof of Registration (or LSM Acceptance Letter)
• Proof of your health insurance

  >>> The Student visa (APS long term Visa), Passport and proof of your health insurance is to bring at the LSM Information Session

• ID card or Passport
• 2 passport-size photos (facial recognition, white background, identical- no smile)
• UCL Proof of Registration (or LSM Acceptance Letter)
• European health card or proof of your health insurance

  >>> The proof of your health insurance is to bring at the LSM Information Session

1. Contact the UCL Housing Service  at Rue de la Gare, 6 in Louvain-la-Neuve (or the private real estate agencies/owners) in order to secure your accommodation (signed your contract, get your key).

   Opening hours:
   Check the UCL Housing Service opening hours
    

2. Register at the City Hall (Commune) of Ottignies/Louvain-la-Neuve, Voie des Hennuyers, 1 in Louvain-la-Neuve (near the train station).

   You must present yourself within 8 days of your arrival and make sure you have :

   • Your signed housing contract;
   • Your LSM Acceptance Letter (received by email after your nomination);
   • Your UCL Proof of Registration that you will find on "MyUCL";
   • Your Student visa (APS long term Visa) and Passport;
   • 2 passport-size photos (facial recognition, white background, identical - no smile - no teeth);
   • Proof of a fellowship or financial statement (Annex 32);
   • 5 € for file administrative costs.

     Opening hours for registration are:
     Monday from 12:30 pm to 7:00 pm & Tuesday to Friday from 8:30 am to 12:30 pm

1. Contact the UCL Housing Service at Rue de la Gare, 6 in Louvain-la-Neuve (or the private real estate agencies/owners) in order to secure your accommodation (signed your contract, get your key).
   Check the UCL Housing Service opening hours
    
2. Register at the City Hall (Commune) of Ottignies/Louvain-la-Neuve, Voie des Hennuyers, 1 in Louvain-la-Neuve (near the train station).

   It is recommended that you present yourself at the City Hall but make sure you arrive with a complete file:

   • Your signed housing contract;
   • Your LSM Acceptance Letter (received by email after your nomination);
   • Your UCL registration document that you will find on "MyUCL";
   • Your passport or ID card;
   • 2 passport-size photos (facial recognition, white background, identical - no smile - no teeth);
   • Proof of health insurance;
   • 5 € for file administrative costs.

     Opening hours for registration are:
     Monday from 12:30 pm to 7:00 pm & Tuesday to Friday from 8:30 am to 12:30 pm